Microsoft Word 2007-2013 Part-3

The Crime Statistics Document

In this section, you'll discover how to make text bold, underline text, and change it to italics. You'll also learn something about bullets, tabs, indents, margins, and the Page Setup.
So, when you're ready, launch Microsoft Word.

If you already have Word open, start a new blank document by clicking the round Office button in the top left of Word, for 2007 users. From the menu, click on New. When you see the dialogue box appear select Blank Document then the Create button at the bottom:

For 2010 and 2013 users, click the File tab at the top of Word. From the menu on the left, click on New to see the following:

Select Blank Document from the list at the top. Then click the Create button in the bottom right.

When you create a new document this page is always called Document followed by a number (Document 1, Document 2, etc). Click the round Office button in the top left and save your new document under a different name. (Or click the File tab, if you have Word 2010.) You learnt how to do this in the previous section. Call it Crime Statistics.
When you have saved your new document under a different name, type in the following. Type it exactly as it is below. Don't try to format it just yet.

Constable Tucker's Crime Statistics

January February March
Murder 0 0 0
Rape 0 0 0
Arson 0 0 0
House Burglary 0 0 0
Shop Burglary 0 0 0
Other Burglary 0 0 1*
Drunk Driving 1 1 1
Speeding 1 1 1
*Does not include Mr Irate's alleged theft from his sweet shop
The crimes committed are:
The theft of a Delia Smith Cookery book from Councilman Todd's chauffer
The same person was caught drink driving three times in three months
Councilman Todd's chauffer was also speeding when he was drink-driving

Bold text in Microsoft Word

To make any part of your text bold in Microsoft Word, you have to highlight the text. So using one of the highlight techniques you learnt in a previous section, highlight the first line of the report. In other words, highlight the words "Constable Tucker's Crime Statistics". Your page should like this one:

Incidentally, if your lines have too much space between them, highlight the lines from January down to Speeding. Click the highlighted text with your right mouse button. From the menu that appears, select Paragraph with your left mouse button. From the dialogue box, select the item that says "Don't add space between paragraphs of the same style":

The space between the lines should then be reduced.

We're now going to make bold the text we highlighted. There are two very easy ways to make your highlighted text bold. The first is by clicking the "B" icon on the Home tab at the top of Word. It looks like one of these, depending on which version of Word you have:

With your text highlighted, click the "B" icon. Your text will turn bold. You might not be able to tell because your text will still be highlighted. Click anywhere on your blank page to get rid of the highlight.

The "B" icon will change to this:

That indicates that you have Bold text switched on. To turn off Bold text, highlight the text and then click the B icon with the left mouse button.

Use Keyboard

Another easy way to make your text bold in Microsoft Word is with the keyboard. To make text bold by using the keyboard, do the following

• Highlight the text you want to make bold
• Hold down the CTRL key on your keyboard
• Keep the CTRL key held down
• Press the letter B on your keyboard
• To switch off the bold text, keep the CTRL key held down and press the B key again
  

The Shortcut Toolbar

A third way to make text bold is via the shortcut toolbar that appears every time you highlight something. (You'll need to right click a word to see it in Word 2013.) It first appears faintly. Move your mouse over, however, and you'll see it more clearly:

Again, click the B to get bold text. Click the B again to undo the bold text.

When you have successfully changed the first line of the report to bold text, change the crimes themselves so that they are all bold. Change the Months of the year to bold text, too. When you're done, your document will look like this:

As you can see, there is a distinct difference between the bold text and the normal text. We'll now use italics and underlining.

Italics and Underline in Microsoft Word

Again, we need to highlight the text that we're going to change. We'll turn part of the text to italics. So highlight the following line

Does not include Mr Irate's alleged theft from his sweet shop

When you have highlighted the text, click the italic icon in the tool bar. The icon will look like this after you have clicked the letter "I".

You can also click the letter "I" in the shortcut toolbar, once the text has been highlighted (right click in Word 2013):

Another way to turn text to italics is to hold down the CTRL key on your keyboard. With the CTRL key held down, press the letter "I" on your keyboard.

Underline

To underline some text, click the letter "U" icon, on the font panel: (The keyboard shortcut is CTRL plus the letter "U")

In the image above, we have both the underline and the bold switched on.

Look carefully just to the right of Underline icon, in the image above. You'll see an arrow. Click the arrow to see more underline options:

So if you wanted a double underline instead of a single one, select the second one on the list.

In your report, though, underline "Constable Tucker's Crime Statistics". When you have finished, the report should now look like this (don't worry about the red underlines):

Our document is coming along. The next thing we'll do is add some Tabs Stops. The Tabs will help is to push some of the text along.